Sample Fundraising Attendance Letters

Sample Fundraising Attendance Letter #1

Troop 59 – The Big Trip 2011

Fundraising Attendance Account Balance Update

Below you will find your fundraising attendance account balance for any of the members of your family that is attending the Big Trip 2011.

Total opportunities for participation - 25

The Scout Family:

Jimmy Scout – 35.5 Credits

John Scout – 43 Credits

Jane Scout – 33 Credits

I would like to thank you for all the help you have given. Please remember to keep helping we can use all the help we can get.

Thank you,

Jim Conners

Below is a refresher of the policy:

Discounted rate guidelines:

Any person desiring to receive the discounted rate for the trip will be expected to participate in a minimum of 50% of all fundraisers. This rate will be open to any family member wishing to come the only stipulation is the 50% rate of participation.

Of course you have the option to pay the full rate if you do not want to participate in any of the fundraisers.

Types of fundraisers:

General Trip

These fundraisers everybody will have the opportunity to participate in. These fundraisers will be the base for the number of opportunities that everybody has. These fundraisers include raking, tree removal, scrap metal, hot dog sales, bazaar, sap collection & the Willow Bend Dinner to name a few.

“Extra Credit”

These type of fundraisers happen but not everybody gets the opportunity to participate in them. Examples are the gift card sales & can & bottle return.

Individual Fundraisers

These fundraisers give each scout the opportunity to sell as much as they can and any money raised goes directly to their personal account. Examples include Popcorn, Wreaths & Flower Sales.

Attendance Spreadsheet

The troop is maintaining a spreadsheet on Google documents where you can check your attendance on the fundraisers. Here is the web address for the spreadsheet.

http://spreadsheets.google.com/ccc

Sample Fundraising Attendance Letter #2

Troop 59 – The Big Trip 2011

Fundraising Attendance Account Balance Update

Below you will find your fundraising attendance account balance for any of the members of your family that are attending the Big Trip 2011. We are halfway done with the fundraising! So far we have raised about $15,000.

25 Total opportunities for participation as of July 1^st 2010

The Doe Family:

John Doe – 12 Credits

Bobby Doe – 2 Credits

Mikey Doe – 2 Credits

As you can see Josh is within the 50% participation but Ken and Matt are low on credits. Without knowing your families intent on paying the discounted rate, we would like to just give you a friendly reminder that if you would like the full discounted rate there needs to be more participation from your family on the fundraisers.

As a reminder all participants on the trip need to participate in the fundraisers to get the discounted rate, not just the scouts. If Ken or Matt can not make fundraisers, then another person from your family can take their place to earn credits.

If you are planning to pay a higher rate in place of participating in the fundraisers then that is fine we just wanted to let you know where you stand on fundraiser participation. The non-discounted rate is expected to be approximately $900 and the discounted rate is expected to be about $300 to $350.

You can track your fundraising attendance on the troop’s attendance spreadsheet.

http://spreadsheets.google.com/

We do understand that schedules are extremely busy for everybody that is why we are trying to give lots of different opportunities for families to help with the fundraising. If you have an idea that we have not tried then please contact us. We expect the fundraising to end next June with the Sulphur Springs festival. We are unsure of exactly how many opportunities there will be but the major ones coming up will be: Pumpkin sale in October, Raking in November and the Bazaar, remember multiple shifts give you multiple credits so if you work a day you can make up lots of credits.